Many times the number of decisions that must be made for an event to be a success overwhelms party planners and hosts. Professional event organisers try to make the process easier, whether it is for a couple planning their wedding or a corporate employee organising the annual conference. While a number of these small touches and important decisions can make an event extra special there are two elements involved with party planning that matter regardless of the occasion or invite list: where the event is held with all kind of entertainments music, dance, party theme and who will provide the food. To prepare a best dance performance for any occasion or function choosing best adult dance class is a great option.
Choosing a Venue
From the seaside to cityscape there are a lot of places to celebrate a big event or corporate function. The most important factor is if the venue fits your vision for the event. Function rooms are all differently designed and decorated. Some spaces include lavish finishes and elegant touches that are perfect for a wedding or other special celebration, while many other venues are sparsely decorated to allow an event planner to change the space based on the occasion. It is important to view a function room before booking, as the pictures online and provided by a marketing brochure may or may not show the space after these finishing touches are in place.
Frequently, event planners are forced to make a decision based, in part, on the size of the event. There are venues to host any size conference or wedding, but not all are capable of handling a huge event comfortably or efficiently. Being at capacity for a space can be uncomfortable and crowded. While this might be acceptable on a club’s dance floor, attendees at a corporate function will not want to mingle in an overly-crowded room.
On the other hand, just as an event can suffer when the space is too small, it can also be detrimental to have an oversized function room. Book a space that is immense for your number of guests or attendees, and suddenly the space will feel empty and lack atmosphere. If you do fall in love with a venue that is too big, see if it can be modified with temporary walls or dividers to fit your needs.
Deciding on a Caterer
It is a rare event that does not provide food, catering, or beverage service to its attendees and invitees, and the wrong food can leave a bitter taste in guests’ mouths. While the location and venue set the tone for the event, it is the food that can leave a lasting impression. Obviously, the taste and quality the food is important, and issues such as food safety and outstanding cooking should be the starting points for hiring a caterer.
However, the timing and quantity of food can greatly impact the flow of an event. Professionalism and reliability are essential. Sometimes, the venue will include a catering service. This can have a huge impact on the logistics and management of the event, as the event planner will have less to coordinate. Oftentimes, when you have the right location and the right food, the other details will fall into place.