Person specification refers to a document that’s used for identifying ideal candidates during recruitment and selection processes in a company, according to https://www.drrecruitment.com/. Person specification provides detailed information about all the various capabilities that a person is required to possess for being considered seriously for a vacant position.
Person specification and position description are dependent on each other. Person specification often happens to be based on position description since person specification provides a list of important characteristics that should be possessed by a person filling the vacant position. Position description happens to be a deed containing the responsibilities, accountabilities, and duties of the job role that is to be filled. Therefore, the position description must be accurate and well-written for ensuring that person specification covers all the information and traits required for a job.
It is the primary tool utilized for constructing the basic criteria based on which candidates are to be evaluated. It can also be used for developing advertisements seeking applications since it would allow people who match the criteria and requirements to apply easily.
We’ve highlighted a few crucial features that must be included in a person specification. Listing these minimum requirements will ensure that the right candidate will find his way to the job. These tips are useful if you want to design a comprehensive person specification document containing a list of traits that are important and required for finding relevant people to fill the vacant job role.
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Qualification – You have to establish key qualification eligibility conditions for the role
This could be a degree or a diploma, depending on the job role. For instance, HR positions usually require a bachelor’s in HR.
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Experience – You have to specify minimum experience levels for those interested in applying for the role.
Experience requirements must be specified if it’s a job that needs an experienced candidate. For instance, high position corporate job specifications should provide details of the number of years of experience that candidates must possess before applying for the job role.
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Personal Characteristics – what characteristics are required for a job role?
Personal traits will determine whether a person is capable of performing the tasks specified in the description. This area may also include the personality and characteristics that people should possess for a job. For instance, the personality characteristics of a salesperson should include persistence, politeness, and proper grooming.
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Competencies – Whether they are competent enough to excel at this job role
Competencies refer to specific capabilities, which are crucial for satisfactory job performance and are needed in candidates. For instance, customer service managers should have great communication skills and networking abilities.
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Physical Attributes – Whether they are physically fit for the job
This is only applicable to jobs, which require intense physical work. For instance, labor and non-managerial staff members have to be evaluated to see whether they possess the necessary physical attributes needed for operating machinery and fulfilling the job requirements.